These terms and conditions govern the participation and engagement of all attendees, speakers, authors, sponsors, exhibitors, organizers, partners, and volunteers of the International Summit and Expo on Advanced Energy Technologies (ADVENT2027). By registering for, exhibiting at, sponsoring, or participating in the event, you agree to comply with these terms and conditions.
Registration and Payment
Registration Process: All participants must complete the registration process and pay the applicable registration fees to attend the event.
Payment Terms: Payments must be made in full at the time of registration. Accepted payment methods include credit card, bank transfer, or any other payment method specified during the registration process.
Registration Confirmation: Registration is confirmed only after successful payment or receipt of the applicable registration fee.
Cancellation Policy: Cancellations made before the applicable cancellation deadline may be eligible for a refund, subject to the conference cancellation policy and any applicable processing fees. No refunds will be issued for cancellations made after the stated cancellation deadline.
Abstract Submission and Presentations
Abstract Submission: Authors are responsible for ensuring that submitted abstracts are accurate, original, and suitable for presentation at the conference.
Acceptance: Abstract acceptance does not automatically guarantee publication in any journal or proceedings unless specifically stated by the organizers.
Presentation: Accepted presenters are expected to present their work according to the assigned conference schedule.
Withdrawal: Authors should notify the organizers as soon as possible if they are unable to present an accepted contribution.
Expo, Exhibition and Sponsorship
Exhibition Participation: Exhibitors are responsible for complying with the exhibition guidelines, assigned booth specifications, setup and dismantling schedules, and venue regulations.
Exhibitor Materials: Exhibitors must ensure that all displayed products, services, demonstrations, and promotional materials comply with applicable laws and venue requirements.
Sponsorship: Sponsors are entitled only to the benefits specified in their selected sponsorship package or written agreement.
Changes: The organizers reserve the right to modify exhibition layouts, booth locations, or related arrangements when necessary for operational or venue requirements.
Intellectual Property
Presentations and Materials: All presentations, research materials, documents, images, graphics, and other content presented at the event remain the intellectual property of their respective authors, presenters, organizations, or owners. Participants must obtain appropriate permission before reproducing, distributing, or using such materials.
Recording and Photography: Unauthorized recording, photography, reproduction, or distribution of presentations and event materials is prohibited unless explicitly permitted by the event organizers or the respective rights holder.
Privacy and Data Protection
Personal Information: By registering for the event, participants consent to the collection and use of their personal information for registration, communication, event administration, and other legitimate event-related purposes.
Data Sharing: Personal data will not be shared with third parties except where necessary for event operations, service provision, legal compliance, or where consent has been provided.
Event Communications: Participants may receive event-related communications concerning registration, program updates, schedule changes, and other important announcements.
Code of Conduct
All participants are expected to behave professionally and respectfully toward fellow attendees, speakers, exhibitors, sponsors, organizers, staff, and volunteers.
Harassment, discrimination, disruptive behavior, or any conduct that negatively affects the safety or experience of other participants will not be tolerated.
The organizers reserve the right to take appropriate action, including removal from the event, in cases of serious or inappropriate conduct.
Liability
Event Changes: The organizers reserve the right to make reasonable changes to the event schedule, speakers, program, venue, format, or other arrangements when necessary. Participants will be notified of significant changes whenever reasonably possible.
Limitation of Liability: To the extent permitted by applicable law, the organizers are not responsible for indirect, incidental, or consequential losses, damages, or expenses arising from participation in the event.
Participants are responsible for arranging their own travel, accommodation, insurance, and personal belongings unless otherwise stated by the organizers.
Force Majeure
The organizers shall not be responsible for failure or delay in performing their obligations due to circumstances beyond their reasonable control, including but not limited to natural disasters, epidemics or pandemics, acts of terrorism, war, civil unrest, government restrictions, transportation disruptions, venue-related emergencies, or other unforeseen circumstances.
Governing Law
These terms and conditions shall be governed by the applicable laws of the jurisdiction in which the event is held. Any disputes arising in connection with participation in the event shall be subject to the applicable laws and competent courts of that jurisdiction.
Amendments
The organizers reserve the right to amend or update these terms and conditions when necessary. Participants will be notified of material changes through appropriate event communication channels. Continued participation in the event following such changes constitutes acceptance of the updated terms.
Conclusion
By registering for, presenting at, sponsoring, exhibiting at, or otherwise participating in ADVENT2027, you acknowledge that you have read, understood, and agreed to these terms and conditions. Our goal is to provide a professional, productive, respectful, and engaging environment for knowledge exchange, networking, collaboration, and innovation in advanced energy technologies.