Privacy Policy
This privacy policy applies to current and previous attendees, authors, reviewers, speakers, delegates, sponsors, exhibitors, committee members, partners, and other individuals who visit the ADVENT2027 website and use our conference-related services. It also extends to project partners and associated organizations where applicable.
Our Commitment to Data Protection
- Protecting personal information is important to us. We are committed to handling personal data responsibly and transparently and to complying with applicable data protection and privacy laws, including applicable requirements under the General Data Protection Regulation (GDPR).
- We provide individuals whose personal data we process with information about our data practices, the purposes for which their information is processed, and their applicable data protection rights.
Information We Process
- The information we process about you may include:
- Details provided by speakers, delegates, authors, committee members, sponsors, and exhibitors who register for or participate in ADVENT2027.
- General personal information, such as name, address, email address, telephone number, organization, job title, correspondence with you, and registration details.
- Professional information, including portrait photographs, CVs, biographies, affiliations, presentation titles, and speaker information where provided for conference-related purposes.
- Information relating to sponsors, exhibitors, project partners, and associated organizations.
- Payment and transaction information necessary to process registrations and other conference-related services.
Data You Provide to Us
- You are not obligated to provide personal data beyond what is necessary to register for ADVENT2027, submit an abstract, participate as a speaker, sponsor, exhibitor, committee member, or make payments for applicable services.
- We do not require you to provide sensitive personal data to participate in our services. If you voluntarily provide additional information, we will handle it in accordance with applicable privacy and data protection requirements.
- Where consent is used as the legal basis for processing, consent will be obtained through an appropriate affirmative action and may be withdrawn where applicable.
How We Use Your Data
- We may use your personal information to process registrations, abstract submissions, speaker participation, sponsorships, exhibition arrangements, payments, certificates, accommodation-related services, and other conference activities.
- We may contact you through email, telephone, or mobile number regarding registration, payment, conference updates, program information, deadlines, schedule changes, and other event-related communications.
- Where you have provided appropriate consent, we may also send information about future conferences, events, publications, and related opportunities.
- We process personal information only for specified and legitimate purposes and aim to collect only information that is necessary for those purposes.
How We Share Information
- We treat users' personal information as private and confidential and do not sell, trade, or rent personal information to third parties.
- We may share personal information with trusted service providers, payment processors, technology providers, venue providers, and other service partners where necessary to operate and administer ADVENT2027.
- We may disclose information where required by law, regulation, legal process, or competent authorities.
- Sponsors and exhibitors may receive an e-copy of the attendee list containing information such as name, email address, and company/university details where such sharing is permitted and applicable consent has been obtained.
- We may use aggregated or anonymized information for legitimate statistical, analytical, reporting, marketing, and event-planning purposes.
- Personal data will be shared only where there is an appropriate legal basis and for purposes consistent with the information provided to the individual.
Your Choices & Obligations
- Depending on applicable data protection laws, you may have rights relating to your personal information, including:
- Access to your personal data
- Correction or rectification of inaccurate information
- Deletion of personal data where applicable
- Restriction of processing
- Objection to certain processing
- Data portability where applicable
- Withdrawal of consent where processing is based on consent
- Requests relating to your personal information may be submitted through the official contact details provided on the ADVENT2027 website.
- We may request sufficient information to verify the identity of the person making a data protection request.
Lawful Bases for Processing
- We will collect and process personal data only where an appropriate lawful basis exists, including consent, contractual necessity, compliance with legal obligations, and legitimate interests, as applicable.
- We aim to process personal data in a lawful, fair, transparent, purpose-limited, and secure manner.
Web Browser Cookies
- Our website may use cookies and similar technologies to enhance user experience, maintain website functionality, understand website usage, and support relevant services.
- Users may configure their web browsers to accept, refuse, or manage cookies.
- Refusing certain cookies may affect the functionality of some parts of the website.
- Where required by applicable law, consent will be obtained for non-essential cookies before they are placed on a user's device.
Security of User Information
- We adopt appropriate technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, loss, misuse, or destruction.
- Access to personal information is limited to authorized individuals and service providers who require such information for legitimate conference-related purposes.
- While we take reasonable measures to protect personal information, no electronic transmission or storage system can be guaranteed to be completely secure.
- We encourage users to protect the confidentiality of any account credentials used to access ADVENT2027 services.
Data Retention
- We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, provide conference-related services, comply with legal and financial obligations, resolve disputes, and enforce applicable agreements.
- When personal information is no longer required, it will be securely deleted, anonymized, or otherwise handled in accordance with applicable data protection requirements.
Changes to This Privacy Policy
- We may update this Privacy Policy from time to time to reflect changes in our conference services, website functionality, legal requirements, or data protection practices.
- Any significant changes will be communicated through the ADVENT2027 website or other appropriate communication channels.
- We encourage users to review this Privacy Policy periodically for the latest information.
Contact Us
- If you have any questions, concerns, or requests regarding this Privacy Policy or the processing of your personal information, please contact the ADVENT2027 organizing team through the official contact details provided on the conference website.
- We will make reasonable efforts to respond to privacy-related requests within the time period required by applicable data protection law.